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Q6. Discuss the important guidelines for writing resume. List the differences between chronological resume and functional resume


Guidelines for Writing Resume
· Give the resume a professional look: A resume should be clean, and giving a professional look with the style chosen according to the background of the applicant. It should be designed to meet the requirements of the prospective employer, and hence should highlight and focus on the main sections, which the applicant has achieved. Do not have decorative design or use such typography, which will make the work of the employer difficult.

· Readable: A resume should be neat and readable. Well defined headings and white space to demarcate each one of them may be used. It is always recommended to use standard Times New Roman font and size 12 throughout the resume. Avoid using graphs or any type of figures in the resume.
· Computer friendly: The file in which the resume is saved should be in normal word – 2003 because till now it is mostly used by every one. Avoid saving it in PDF format or any other format.
· Be factual, complete and objective: Fact used in the resume should be checked twice, avoiding any type of misinformation being passed to the employer. Academic qualification, percentage of marks, date of joining and leaving an organization, email-id, postal address, father’s name, telephone numbers should be verified before the copy is sent to the employer. The information should be in a logical, easy-to-read sequence.
· Take care of grammar, spelling, vocabulary and punctuation: It is to be noted that a good resume is the one, which does not contain any mistakes as long as English is concerned. Try to maintain British English in terms of language used. Usage of simple vocabulary is always advised.
· Appropriate writing style: Avoid using the pronouns like “ I and my” in the objective part. Instead, use it as shown in the example. “Responsible for advertisement and marketing of the product (include the product name) nationally and globally” rather to say “I was responsible for advertisement and marketing of the product (include the product name) nationally and globally”.
· Specific details to be mentioned: It is always advisable to mention any achievements, accomplishments, training, new skill acquired or any type of problem solved single-handedly.
· Copies: A resume should be neatly typed in an A4 size bond paper without any errors. It should be checked before sending it to the employer. Note that a resume should always contain a cover letter, which would be discussed in detail in the latter part of this unit. It should not be typed on the back of the first page. Use separate A4 paper to complete it. Use 1.25 lines spacing after each line to make it clearly visible to the employer.
· Length of a resume: A typical resume of a graduate with no work experience should not be more that one page. Remember that a lengthy resume has a higher rate of rejection if relevant or important information are not given in it. For post graduates with work experience, it can go up to three pages maximum, but not more than that at all.
· Closure: It is always said that every resume should contain the signature of the applicant with the date on the left hand corner, otherwise the resume stands cancelled.
Chronological Resume: Generally, this is the most common style adopted by applicants where the focus is on education and work experience. It tries to define clearly the past employment records, the job profile and education in the chronological order, starting with the latest work experience or the highest qualification the applicant has last attended. An example of a chronological resume is described in Fig 1.
Chronological Resume
Vinod Bhave
115, Andheri West
Mumbai – 0225
Position Sought: Manager- Project.
Career Objective: Seeking an opportunity as a project manager where I would like to utilize my skill and experience in the most judicious manner. I would like to learn new methods and techniques to equip myself to the latest technology and implement it to the betterment of the organization in future.
Work Experience: Working as Team Leader – Metro Projects for Larsen& Turbo, Delhi from June, 2001 till date. Job description briefly summarized as under:
· Supervision of the total laying of railway track from Connaught Place to Rohini- sector 5.
· Liaison with the vendors and suppliers of sand and other materials.
· Completed the civil project of overhead construction from Daryagunj to Punjabi Bagh.
· Laying of drainage pipe, electricity cabling and other utility services.
  Worked as Assistant Manager- Project for Subhas Project, Calcutta from January 1995 to May, 2001. Job responsibilities undertaken:
· Assisted in project management in civil at a number of sites around Kolkata, under Mani Group.
· Was in-charge of procurement of civil & electrical materials from registered vendors.
· Was responsible in planning, monitoring and maintaining the best construction as per standards.
EducationAcademic Qualification
· Passed Bachelor of Engineering from Delhi Engineering College in1994 securing 65% marks
· Passed class XII from Raisana High School, Delhi in 1992 securing 75% marks
· Passed class X from St. Joseph School, Varanasi in 1990 securing 80% marks.
Professional Qualification:
Passed Advanced Diploma in System Management from Indian Institute of Computer Application, Delhi in 1994.
Special Skills: Proficient in using MS- Project and Ms-Office.
Was responsible in solving some critical labour problem at site. Is an active member of the “Crisis Management” team Able to take decisions and implement it when required. Possess excellent communication and interpersonal skill both in English and local language (Hindi).
Activities: Member of Indian Institute of Engineers, Delhi
Member of Mountain Dew Trekkers, Shimla.
Achievement: National Talent Search Scholarship, 1988
National Mathematics Olympiad champion, 1989
Interests & Sports: Took part in football, cricket and badminton.
Actively learnt hip-hop dance and classical(vocal). Participated in debate and extempore.
Personal Checklist
Father’s name: Mr. U.S. Bhave
Date of birth: 01.01.1959
Marital Status: Married
Language       : English, Hindi, Guajarati
Nationality    : Indian
Reference     : Furnished on request
Date:
                                                                                                                                                                                                        Signature
                                             Name of the candidate
·         Functional Resume: From the previous resume, we see that it is more concerned with educational and work experience, whereas a functional resume highlights the applicant’s achievement, accomplishments and the skill he has acquired during the course of his employment. This resume is best suited for an employer who wants to know what the applicant has done during his course of employment, experience and would he be able to work under pressure. An example of a functional resume is described in Fig 2.

Functional Resume
Vinod Bhave
115, Andheri West,
Mumbai – 0225
Position Sought: Manager- Project.
Career Objective: Seeking an opportunity as a project manager where I would like to utilize my skill and experience in the most judicious manner. I would like to learn new methods and techniques to equip myself with the latest technology and implement it to the betterment of the organization in future.
Project Management:
· Supervision of the total laying of railway track from Connaught Place to Rohini- sector 5.
· Liaison with the vendors and suppliers.
· Completed the civil project of overhead construction from Daryagunj to Punjabi Bagh.
· Laying of drainage pipe, electricity cabling and other utility services.
· Completed the project ahead of the schedule time.
Coordination and Customer Relations:
Assisted in civil construction at a number of sites around Kolkata, under Subhas Group.
· Was in-charge of procurement of civil & electrical materials from registered vendors
· Was responsible in planning, monitoring and maintaining the best construction as per standards.
· Was responsible in giving technical presentation to the clients about the progress.
Special Skills:
· Proficient in using MS- Project and Ms-Office.
· Was responsible in solving some critical labour problem at site.
· Is an active member of the “Crisis Management” team.
· Able to take decisions and implement it when required
· Possess excellent communication and interpersonal skill, both in English and local language (Hindi).
· Took part in 2 week training in sustainable development programme.
Education
· Passed Bachelor of Engineering from Delhi Engineering College in 1994 securing 65% marks
· Passed class XII from Raisana High School, Delhi in 1992 securing 75% marks
· Passed class X from St. Joseph School, Varanasi in 1990 securing 80% marks.
Professional Qualification
· Passed Advanced Diploma in System Management from Indian Institute of Computer Application, Delhi in 1994.
Employment Records
· June, 2001 till date - presently working as Team Leader with Larsen& Tubro at Delhi.
· Jan,1995 to May,2001 Assistant Manager – Project with Subhas Projects at Kolkata.
Activities
· Member of Indian Institute of Engineers, Delhi
· Member of Mountain Dew Trekkers, Shimla.
Interest & Sports: Took part in football, cricket and badminton.
Actively learnt hip-hop dance and classical(vocal).
Participated in debate and extempore.
Personal Checklist
Father’s name: Mr. U.S. Bhave
Date of birth  : 01.01.1959
Marital Status: Married
Language       : English, Hindi, Gujrati
Nationality    : Indian
Reference     : Furnished on request
Date:
                                                                                                                                                                                                         Signature
                                                                                                                                                           Name of the candidate 

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